Meet Your Neighbor Event!

Meet Your Neighbors! 

You are invited to join

The Hillcrest Park Trustees

 on

Sept 12th, 2014

(rain date,  Sept 19th)

6:00 pm to 7:00 pm

at

The Patio overlooking the Pond

(located between Units 18 and 19)

 for 

A get to know your neighbor event! 

Bring a chair, your own refreshment and get to know your neighbors. 

No pets please!

Power Washing

Power washing of the buildings will begin this Thursday, August 21st and continue until Monday, August 25th. Aqua Wash will be applying a soapy mixture of hydrogen peroxide and water to the vinyl siding and brick to loosen any dirt particles. It will then be rinsed off. The fronts and backs of each building will be cleaned.

All windows, front and back, must be closed to ensure that water from the spraying does not enter your unit.

The mixture of hydrogen peroxide is environmentally safe for plants and patio furniture but if you have any concerns about your belongings, please move them inside for this cleaning.

Notices with complete details and dates will be delivered to every residents door.

 

Flood Lights Installed

Flood lights have been installed at the ends of two buildings to provide more light to the grass areas where people enjoy walking their dogs. The old spot lights did not provided enough light for people to feel safe in these areas. The flood lights were installed at the end of buildings of Unit 48 and  Unit 27.

Replacing Old Dividers

There are several very old dividers in poor condition on the back decks of a few townhouse units. Bill will be replacing these with the dividers taken down from around the transformers. After the roofs are replaced we can price out and discuss replacing all the dividers on the decks.

Pole Lights in front of Units 31 – 34

The pole lights in front of Units 31-34 have been out for approximately 2 weeks. They went out during a thunderstorm. An electrician has been called to assess what damage has been done to take out the entire row of lights and will repair them.

Agenda for July 15th Trustee Meeting

Hillcrest Park Condominiums

Agenda

July 15, 2014

1. Acceptance of the minutes of the June 18th meeting.

2. Maintenance

Handicap ramp repair

Back of dam, small sink hole

Hydro Pro – change controller and check sprinklers

Aquatic Control, aerators in pond

Minuteman – Building 0

Gutter cleaning

3. Office

4. Other Business

5. Review of Accounts

Checking Account

Capital Reserve

Cash Account

Agenda for Trustee Meeting June 18, 2014

June 18th, 2014 

Trustee Meeting Agenda

1. Accept the minutes of the May 20th Trustee Meeting

 

2. Report on Maintenance

Trees behind Buildings 1 and 2

Phil Biggs Construction – Vent Boots

Electrical Repairs Needed

Granby Tree – Removal of Trees

Minuteman quote for Building 9 – Treatment of Bees

Orkin quote for Building 10 – Restore Contract

 

3. Office

New sign for Handicap Ramp

Second Request for Owners Contact Information

 

4. Other Business

 

5. Review of Accounts

Checking Account

Capital Reserve

Cash Account

 

It’s Almost Summer

HillcrestPark Condominium 

“It’s Almost Summer” Newsletter

Summer will be here soon but the Trustees felt we had enough information to share in another newsletter. Why wait for Summer! With the recent weather, lots of residents have been walking the complex and enjoying the warm temperatures. The Trustees have received many compliments on the appearance of the complex.

Owners are also making improvements in and around their own units. A new deck will be installed in back of Building 5. The owner attended a Conservation Meeting, complied with their regulations, and received permission to install the deck even though it is in close proximity to the pond. An owner in Building 2 is repairing, sanding and re-staining his deck along with installing stairs from his deck to ground level. It will be necessary to remove a bush in order to make room for the stairs. The Trustees feel the need for the steps is greater than the need for the bush, so permission has been given for the bush to be removed and the stairs installed. The owner is complying by filling out the necessary forms given to him by the office and he will also be contacting the Conservation Committee.

Check out the “looks like new” steps in front of Unit 2. The owner found a repair and restore product at Home Depot and the steps look like newly poured cement. A request form has been prepared and will be available in the office along with the product name if you also want to enhance the look of your steps.

Unit 58 installed an awning on their back deck. There aren’t any large trees to block the sun in back of their building and the brick really absorbs the heat during the summer. The awning looks great, shades their deck and cools the living room. A form has been created for anyone who would like to install an awning on their back deck. We will restrict the color to the ‘brick red and off white” like Unit 58 installed in order to have conformity. Sorry, no orange/green/pink awnings will be accepted, just in case you had your heart set on that combination of color.

Michelle knows how to re-screen windows and doors. She is really good at it too! Several people have asked her to do it and she is willing, but the Trustees agree that she should charge a nominal price, as compared to a hardware store, as this is not a job that the office would normally assign her to do. The front door and screen belongs to the owner of the unit, not the Association, so this is a service that the Trustees are willing to allow Michelle to provide. The prices will be $10.00 for a window screen, $15 for a front door screen and $20.00 for a sliding glass door screens. This allows Michelle to provide a service and get paid for it. You can leave a message at the office if you want to contact Michelle.

Several unit owners have fire pits of various sizes and shapes on their decks. Although there aren’t any rules in the Rules and Regulations Handbook regarding fire pits, we would encourage people to keep several common courtesy thoughts in mind as they use them. Please do not place the fire pit close to the dividers or anything else that is flammable. Be mindful that the smoke from the fire rises and easily goes into your neighbor’s open upstairs window. People usually don’t mind the smell of a fire for a while, but many hours can be a little too much. Please be considerate of your neighbors and the smoke from your fire pit.

The office has been made aware that several garden unit owners have been storing trash on their patios. The heat from the afternoon sun can make the trash smell and bring unwanted ants and other animals to your deck to check out that smell. Garden unit owners can keep trash in the basement of the building in a barrel with a lid. Please put your unit number on the barrel and put it in the basement within easy carrying distance to the basement door. If you have any questions about where to store trash, please call the office.

In past newsletters, the Trustees have reminded owners to check their smoke detectors and make sure they are in good working order for your own safety and for the safety of your neighbors. At this time, we would like to remind all unit owners that you should also periodically check your hot water tank. Many of the hot water tanks have dates on them or as an owner you know the year it was replaced. Hot water tanks have varying life expectancies depending on the size and brand. If your tank is over 20 years old, you should be looking for any signs of rust around the bottom of the tank, rust on the top of the tank or around any pipes that come out of the tank. We have seen hot water tanks that look perfectly new after 20 years that stop producing hot water, or let loose and has water pouring out of them. If your tank should start leaking, you have an individual water shut off to your unit in the basement of your building. This bank of water meters may be along the basement wall or in some buildings, it will be in a room marked “Meter Room”. Your individual meter is marked with your unit number. You should familiarize yourself with its location in case of an emergency. Water Meter rooms are not for storage of any type as the room needs to always be accessible in case of an emergency

The Trustees have seen an increase in unit owners making improvement to the inside and outside of their units. These improvements make your living space more enjoyable and enhance your unit. The Trustees appreciate the cooperation of all residents and owners as they make these improvements. As Trustees, our purpose is to manage the complex, keep it looking as good as possible and address safety concerns to protect everyone. If you have a question or a concern, please contact the office.

Have a safe and enjoyable Summer!

The Hillcrest Park Trustees

 

Trash Pick Up

Two weeks ago Building 8 was totally missed when trash was being picked up. One of the owners in that building called the Town to have them return to pick up the trash and got no results. Bill, our maintenance person, had to take it all to the dump the following Saturday. This week when trash was being picked up I was able to have a conversation with the man who does our complex. His name is David and he provided me with is phone number. He said if there is ever a problem, call him directly and he will return to take anything that was missed. David is with Republic Trash, contracted through the Town of South Hadley, his phone number is 978-895-0504.

New Requests Forms

Check out what some owners have done to make improvements around their units. #17 is removing the trees at the end of her deck and is having a new deck installed over the old one. She attended a Conservation Meeting and obtained the necessary forms because of her proximity to the pond. Unit 2 found a re-store product and their front and back steps look like newly poured cement. Unit 58 installed an awing on their back deck. They don’t have any trees to provide shade like most of us do and the awing makes their deck more usable and the first floor cooler. If you would like to consider an awing, we ask that the color be the same as Unit 58 for uniformity.  Unit 49 will be installing new stairs off their deck.  Home improvement inside and outside make your living space more enjoyable and increases value. Request forms are available at the office and we do require Certificate of Liability and License Numbers from all contractors.