December Trustee Meeting Agenda

Hillcrest Park Condominiums

Trustee Meeting

Proposed Agenda – December 16, 2014

1.Acceptance of Minutes of the November 2014 Trustee Meeting.

 

2. Maintenance

 

Electrical Repairs – New Spot Light over Shed

Pole Light Problems

Planting new Trees in Complex

Quote on scraping and painting railings

Sump Pump Building 6

 

3. Office

 

Letter from D’Ambrosio Brown

Final Budget for Annual Meeting

Preparing for Annual Meeting

 

4.Other Business

 

5. Accounts

Checking Account

Cash Account

Capital Reserve Account

Sidewalks

The sidewalks have been treated several times over the past week with ice melt and sand due to the snow storm and the upcoming ice/rain mix for today. When the weather clears, Bill will return to clean the sand off the sidewalks.

October Trustee Meeting

The minutes of the October Trustee Meeting have been posted on the Minutes Page.

IceMelt / Sand Containers

Containers with ice melt and sand have been delivered to everyone’s door. Our maintenance crew will be shoveling the walks and steps in the coming snow storms but since ice can form very quickly in the right conditions, this ice melt is for you to use at your discretion if you feel ice has formed on your steps or walks and you need to go outside. If you need a refill, please contact the office and Ricky will refill your container.

New Maintenance Person

We have hired a new part time maintenance person to replace Shannon. You will see Ricky cleaning and doing small jobs around the complex. He lives in South Hadley with his wife and two young girls. Ricky has shown enthusiasm about the job and we are glad to have him working in Hillcrest Park. Welcome Ricky!

November 18, 2014 Trustee Meeting Agenda

Hillcrest Park Condominiums

Trustee Meeting

Proposed Agenda – November 18, 2014

1. Acceptance of Minutes of the October 2014 Trustee Meeting.

 

2. Maintenance

Granby Tree Service

Gutter Cleaning

Fall Clean Up

 

3. Office

Unit 30 payments

Home Depot Credit

Workman Comp Audit

Number of Dogs in Complex

Prepare for Annual Meeting

 

4. Other Business

 

5. Accounts

Checking Account

Cash Account

Capital Reserve Account

Maintenance

A few owners have commented that the garden hallways and laundry rooms have not be cleaned in several weeks. When Michelle left the maintenance position here at Hillcrest Park, we hired Shannon. Due to health issues Shannon is unable to continue in the position. The Trustees are currently in the process of interviewing two new possible maintenance people.

Agenda for October 20, 2014 Trustee Meeting

Hillcrest Park Condominium

October 20, 2014

Agenda

1. Acceptance of the minutes of the September 23rd Trustee Meeting

 2. Maintenance

Building 10 Pest Contract

Conservation Commission

Dam Inspection

Fire Extinguishers

3. Office

Letter to D’Ambrosio Brown LLP – 20 Lawrence Ave.

Unit 30 Update

Agenda for Annual Meeting

4. Other Business

5. Review of Accounts

Checking Account

Capital Reserve

Cash Account

Minutes of the August 2014 Trustee Meeting

The minutes of the August 2014 Trustee Meeting have been posted on the Minutes Page.

Meet Your Neighbor Event

Thank you to everyone who attended the Meet Your Neighbor Event on September 12th. Several people were able to meet other owners for the first time. Everyone enjoyed talking and watching the beautiful sunset. Thank you especially to Sue Paquette for providing a few small tables and several delicious snacks.

Those who attended want to have another one soon. If the weather warms up, we will plan on one for this fall.