Snow News Letter February 2015

Snow News Letter

February 2015

Due to the amount of snow so far this winter, there are a few items that the Trustees want to remind owners of to make everyone’s lives a bit easier as we deal with storms yet to come.

Our system of moving vehicles in stages has been working very well as we have not had to park on Lawrence Avenue and as a result, that road has been plowed better than in past years. For the most part, people are moving cars for plowing of the stalls but then the cars are not being moved back to their parking stalls after plowing is finished. Cars are being left along the snow bank in front of the Garden Units for 4 or 5 hours which makes it difficult for owners coming home to maneuver into their parking spaces. In one instance, cars were parked in such a manner that two owners contacted the office to point out that if an emergency vehicle was called to the complex there was not enough room for it to pass through.

Over the past two storms, 9 vehicles have been left along the snow banks for 4 or 5 hours. The Trustees had to walk around, obtain license plates and contact the owners to ask them to move their vehicles back to their own spaces. After this many storms, owners should know that their cars should be moved back in a timely manner. In the Rules and Regulations it states” Vehicles must be returned to their stalls as soon as they have been cleared so that main arteries are not obstructed. Vehicles that are not moved to enable plowing or returned to their stalls when plowing is completed may be towed

With future storms, after the delivery of this notice, cars not moved for plowing of stalls will be fined $50.00 as has been done this winter but now cars that are not moved back to their parking spaces within an hour or two after plowing is completed will also be fined $25.00. If this does not get cars moved out of the arteries on a timely basis, then the Trustees will have to consider towing. Emergency situations must be taken into consideration. Arteries cannot be blocked.

At the beginning of winter everyone was given a small container filled with sand and salt for you to use on your steps. If you need a refill, please contact the office with your unit number and leave the container on your steps so it can be refilled.

Looking forward to Spring brings yet another issue to be considered. With the amount of snow we have this year, as it melts, there will be flooding of the basements. Even if your basement has never had water in the past, you should consider it a possibility this year. If you have anything packed in your storage unit, now is the time to put it up on pallets or put the items in plastic storage totes. Maintenance will use shop vacuums to remove the water but items stored in the common areas storage units are not the responsibility of the complex and any damage from water will be the responsibility of the owner.

A copy of the Addendum to the Rules and Regulation in regards to the new weight limit on dogs that was filed at the Hampshire County Registry of Deeds was delivered to each owner along with this letter. All dogs coming into the complex cannot weigh more than 30 pounds fully grown. If you wish to have a copy of this addendum, please contact the Hillcrest Park Office.

Thank you for your cooperation and understanding with the unusual amount of snow we are dealing with this winter

The Board of Trustees

 

Trustee Meeting Minutes

The minutes from the December Trustee Meeting have been published on the Minutes Page.

Snow Piles and Driving in the Complex

With the large amount of snow that we have gotten over the past couple of weeks we want to remind you to please drive slowly in the complex because the large snow piles limits the visibility of other cars coming around corners and people walking their pets.

Bill has been using the Bobcat to relocate as much snow as possible and clearing spaces that get left with snow after plowing is done. He will continue to do this in the coming days.

Hopefully February won’t continue to pile snow on us but if it does, we will do as much as we can to uncover parking spaces and make driving as safe as we can in the complex.

Your cooperation and patience is appreciated.

Agenda for February 16th Trustee Meeting

Hillcrest Park Condominium

February 16, 2015

Agenda

1. Acceptance of the minutes of the January 19th Trustee Meeting

 

2. Maintenance

Tree Removal

Storage Units for Townhouses

Hydro-Pro

Champion Lawn Care

Snow Removal

Moving Cars back into stalls after plowing

 

3. Office

Acceptance of Trustees

Bank Accounts

 

4. Other Business

 

5. Review of Accounts

Checking Account

Capital Reserve

Cash Account

 

 

 

February Trustee Meeting

The Trustee Meeting for February will be held on February 16th in the office conference room beginning at 6:30 pm.

January 19th Food Drive

Thank you to all of the 75 owners/residents of the Hillcrest Park Community who made  generous donations of food, which included canned soups, pasta sauce, canned fruit, laundry detergent and personal care items, to the Annual Martin Luther King Food Drive which supports the South Hadley Food Bank.

Your donations exceeded over 400 pounds. This was a part of the 42,000 pounds which was donated in South Hadley on January 19th.

With much thanks,

Len Finkowski

The South Hadley Food Committee

Annual Meeting Ballot Results

The 2015 Annual Meeting was held on January 6th at the Plains School. Below are the results of the Ballot Questions.

Question 1 – Restrict weight limit on dogs in the complex to less than 30 pounds.

32% voted Yes

16% voted No

Therefore, all dogs coming into the complex must not weigh more than 30 pounds fully grown. All large dogs currently in the complex will be grandfathered in but when that dog needs to be replaced, the new dog cannot weigh more than 30 pounds fully grown. If you are planning to sell your unit, please inform the potential buyers of this new restriction. This addendum to the Rules and Regulations will be filed at the Registry of Deeds in Northampton. Once filed, each owner will be given a copy of this addendum to include in your current copy of Rules and Regulations.

Question 2 – Allow South Hadley Food Pantry to collect food donations on January 19th, 2015.

21% voted Yes

9% voted No

Bags will be placed at your door on January 17th and picked up on January 19th.

If you do not want to be included in the Food Drive, please contact the office at 413-536-5868 and a bag

will not be left at your door.

The chart below is your monthly condo fee for 2015. This reflects the 3% raise in condo fees that will be put into Capital Reserve for the replacement of the roofs. Please remember to change your amount if you use Bill Pay through your checking account to pay your condo fee.

Monthly Fees

Townhouses on the Pond          Units 1-26                          $190.32

 

Townhouses                                    Units 27-30                       $179.21

 

Gardens                                             Units 31 – 40                     $161.19

 

Townhouses                                     Units 41 – 52                      $179.21

 

Townhouses on the Pond            Units 53 – 60                      $190.32

Lost and Found

A coffee mug was found at the entrance to the complex. It is white with Christmas designs on it. Apparently someone put it on top of their car but forgot it when they started driving. It is in the office if you wish to claim it.

Stolen Property

Please be aware of the people coming around your homes and into the complex. We have had another report of stolen property. A Garden Unit owner came home to find that his mail had been opened, all contents taken and the envelopes left empty in the box. At this time of year, people are sending gift cards and checks. Thieves are looking for just these types of items.

The Post Office will be called because the mail was left in the box above the locked mail box and the  Police will be called as well.

Please call the Police if you see any unusual activity.

Trees in Front of Building 10

For several years the Trustees have been concerned about the large trees growing across the parking lot in front of Units 37 through 40. The large branches overhang the parking lot and could be hazardous if they break and fall.

We have finally received permission from the Town of South Hadley to remove these branches and any trees that, in their opinion, need to be removed. The Town of South Hadley Tree Warden assessed the area today and agreed to the proposed plan.

The removal of these trees should be done before the end of the year.