April Trustee Meeting

The next Trustee Meeting will be held on April 20th at 6:30 in the office conference room.

Pot Holes

This year we have two pot holes at the entrance to the complex. Len has contacted Jim Reidy at the DPW to have the pot holes filled as soon as possible. Please be extra careful coming in and try to avoid the holes.

Turkey Vultures

An owner reported seeing two Turkey Vultures on the top of the large green house at the end of Lawrence Avenue.  These large birds are looking for small prey. If you are walking a small dog in the complex or along Lawrence, please keep them close and be aware of the Turkey Vultures.

Revised Agenda for Trustee Meeting March 16th

Hillcrest Park Condominiums

Agenda

March 16, 2015

 

 1. Acceptance of the minutes of the February 2015 Trustee Meeting.

 

2. Maintenance

Barnish Landscaping Contract

G & H Landscaping Contract

Aquatic Control Contract

Conservation Committee Meeting

Purchase of Maintenance Equipment

 

3. Office

Obtain license and shot records for all dogs

Storage Unit Building 6

 

4. Other Business

 

5. Review of Accounts

Checking Account

Cash Account

Capital Reserve

Trustee Meeting March 16th

Hillcrest Park Condominiums

Trustee Meeting Agenda

March 16, 2015

 1.Acceptance of the minutes of the February 2015 Trustee Meeting.

 

2. Maintenance

Barnish Landscaping Contract

G & H Landscaping Contract

Aquatic Control Contract

Conservation Committee Meeting

Purchase of Maintenance Equipment

 

3. Office

Obtain license and shot records for all dogs

 

4. Other Business

 

5. Review of Accounts

Checking Account

Cash Account

Capital Reserve

January 2015 Trustee Meeting Election of Officers

The minutes from the January 19th Trustee Meeting with the election of Officers has been posted to the Minutes Page.

The next Trustee Meeting will be held on March 16th in the office conference room beginning at 6:30 p.m.

2015 Annual Meeting Minutes

The minutes from the 2015 Annual Meeting have been posted on the Minutes Page. There are also copies available in the flyer box at the office door.

Snow News Letter February 2015

Snow News Letter

February 2015

Due to the amount of snow so far this winter, there are a few items that the Trustees want to remind owners of to make everyone’s lives a bit easier as we deal with storms yet to come.

Our system of moving vehicles in stages has been working very well as we have not had to park on Lawrence Avenue and as a result, that road has been plowed better than in past years. For the most part, people are moving cars for plowing of the stalls but then the cars are not being moved back to their parking stalls after plowing is finished. Cars are being left along the snow bank in front of the Garden Units for 4 or 5 hours which makes it difficult for owners coming home to maneuver into their parking spaces. In one instance, cars were parked in such a manner that two owners contacted the office to point out that if an emergency vehicle was called to the complex there was not enough room for it to pass through.

Over the past two storms, 9 vehicles have been left along the snow banks for 4 or 5 hours. The Trustees had to walk around, obtain license plates and contact the owners to ask them to move their vehicles back to their own spaces. After this many storms, owners should know that their cars should be moved back in a timely manner. In the Rules and Regulations it states” Vehicles must be returned to their stalls as soon as they have been cleared so that main arteries are not obstructed. Vehicles that are not moved to enable plowing or returned to their stalls when plowing is completed may be towed

With future storms, after the delivery of this notice, cars not moved for plowing of stalls will be fined $50.00 as has been done this winter but now cars that are not moved back to their parking spaces within an hour or two after plowing is completed will also be fined $25.00. If this does not get cars moved out of the arteries on a timely basis, then the Trustees will have to consider towing. Emergency situations must be taken into consideration. Arteries cannot be blocked.

At the beginning of winter everyone was given a small container filled with sand and salt for you to use on your steps. If you need a refill, please contact the office with your unit number and leave the container on your steps so it can be refilled.

Looking forward to Spring brings yet another issue to be considered. With the amount of snow we have this year, as it melts, there will be flooding of the basements. Even if your basement has never had water in the past, you should consider it a possibility this year. If you have anything packed in your storage unit, now is the time to put it up on pallets or put the items in plastic storage totes. Maintenance will use shop vacuums to remove the water but items stored in the common areas storage units are not the responsibility of the complex and any damage from water will be the responsibility of the owner.

A copy of the Addendum to the Rules and Regulation in regards to the new weight limit on dogs that was filed at the Hampshire County Registry of Deeds was delivered to each owner along with this letter. All dogs coming into the complex cannot weigh more than 30 pounds fully grown. If you wish to have a copy of this addendum, please contact the Hillcrest Park Office.

Thank you for your cooperation and understanding with the unusual amount of snow we are dealing with this winter

The Board of Trustees

 

Trustee Meeting Minutes

The minutes from the December Trustee Meeting have been published on the Minutes Page.

Snow Piles and Driving in the Complex

With the large amount of snow that we have gotten over the past couple of weeks we want to remind you to please drive slowly in the complex because the large snow piles limits the visibility of other cars coming around corners and people walking their pets.

Bill has been using the Bobcat to relocate as much snow as possible and clearing spaces that get left with snow after plowing is done. He will continue to do this in the coming days.

Hopefully February won’t continue to pile snow on us but if it does, we will do as much as we can to uncover parking spaces and make driving as safe as we can in the complex.

Your cooperation and patience is appreciated.